Guidelines for Sending in Samples
Sample Sizes & matrices:
Green Analytics VA can test a wide variety of sample matrices including plant material, oils, tinctures, salves, lotions, edibles, beverages, salts, etc. The amount of sample needed for testing is found in the table below:
Samples Ordering:
Testing can be ordered online once you are set-up in our LIMS system. To get set-up, fill out the New Customer Form on our website. You will get a login email within 24 hours, and testing can be ordered immediately once you are set-up.
Testing can also be ordered by filling out a Chain of Custody Form and emailing to Info_VA@greenanalyticsllc.com or mailing it in with your sample.
Samples Delivery & Payment:
Samples accompanied by the Chain of Custody can be dropped-off or mailed-in (hemp only) to the lab address below:
10338 Stony Run Ln, Ashland, VA 23005
Delivery of samples must be performed during regular business hours and by appointment with Green Analytics VA.
Check, cash and credit cards are accepted. Payment covering the full amount of analysis can be included with hand-delivered or mailed-in sample. An invoice will be emailed to you once the sample has been logged into our system.
Samples Packaging:
Please ensure packaging of samples for delivery or shipment is suitable, spill proof, and clearly labelled. For shipping, double or triple containment is recommended. Plant material samples should be in a bag or vial, within a plastic sealable bag. Products and extracts should be in a well-sealed vial within a bag. The sample container should have a unique label on the outside. See examples below.
Labels should include:
COMPANY NAME
SAMPLE NAME
BATCH or SAMPLE ID
DATE SAMPLED
Samples Disposal: Upon completion of testing, Green Analytics VA will dispose of samples and unused materials within a minimum of fourteen (14) days in an appropriate way and in accordance with state and federal regulations (disposal procedures may vary for different sample types).
Importance of Representative Samples
A representative sample is a subset of a group that accurately reflects the characteristics of the larger group. Samples sent to Green Analytics VA for testing need to be representative of the entire cannabis crop for growers or the entire production batch for processors. It is the customer’s responsibility to submit a representative sample to Green Analytics VA.
Due to the non-homogenous nature of the cannabis plant itself and the variation in the field or grow room from one plant or section to another, it is challenging to obtain a representative sample. Please take care in how and where you are sampling your plants to ensure the results from testing are representative of your batch. If testing cured bud or flower, please ensure the sample sent for testing represents what the consumer will be using.
Production batches are fairly homogenous in nature, therefore a representative sample of an extract, oil, or topical, is typically easier to take. Please ensure the material is well mixed before taking the sample.